Notification of personal data processing for the purpose of maintaining a business partner database


As a personal data controller, the company REMIN spol. s r. o. provides you with this notice about the processing of your personal data. Privacy is vital to us, so we always act in accordance with all the legal regulations. We only collect and process specific categories of your personal data that are described in Article 2 that we absolutely need to fulfil the purpose described in Article 1. In case of questions related to the processing of personal data, you can contact us via E-mail or the data box “qrdw6qs”.

    • 1.     Why we need the data

We collect your personal information to fulfil the tasks arising from the mutual contractual relations, invitations to tender or from the legitimate interests of the company REMIN spol. s r. o. We hereby notify you that, for the reasons stated above, we also process your personal data to maintain mutual contacts and provide information about facts relating to our shared interests.

    • 2.     What data do we need?

For this purpose, we need the following categories of your personal information:

      • -Address and identification personal data – especially name, surname, registered office, address, Company identification number (CIN), VAT number, personal identification number, date of birth, E-mail address, and telephone number;
      • -Descriptive personal data – especially the name and address of the organisation, job title, bank account, experience, education, language skills, and CVs.

If required by law, we may complete your personal data from publicly available registers, lists, records or third parties.

    • 3.       How we work with the data

Personal data are consistently protected in our company. The personal data processing takes place manually, as well as in electronic information systems, which are subject to physical, technical and procedural control. To protect the data, we have security mechanisms in place including technical, organisational, as well as personnel measures. We do not use any external processor to process your personal data. We do not process your personal data by using automated procedures or profiling. There is no remote data processing and storage performed. All personal data is processed in the Czech Republic, and we do not pass them to a third party or any international organisation.

We do not disclose your personal information to any recipients unless specifically required by applicable law or regulation. In this case, public authorities can access your personal data.

    • 4.       How long do we keep the data?

We keep documents containing your personal data, following the set internal principles, as well as legal requirements (regarding some materials) for a period specified in the retention and disposition schedule, which sets the retention period for your personal data at ten years after the termination of the contractual relationship.

    • 5.       What are your rights

Anyone whose personal data we process may request information about the processing of and access to their personal data. In cases where the requests made by the data subject are manifestly unreasonable or disproportionate, in particular, because they are repeated, the company REMIN spol. s r. o. shall be entitled to require reasonable reimbursement for the provision of information on personal data processing, not exceeding the costs necessary to provide such information. For the same reasons, the request can also be refused.

If you find out or believe that the personal data processing is carried out in violation of the protection of your private and personal life or the legal requirements, or that any of your personal data processed by us is incorrect or incomplete, you may request clarification and in particular, request, to correct the given situation, that is, to adjust, limit or delete your personal information. In specified cases – when data are processed in legitimate interests of the company REMIN spol. s r. o., you also have the right to object to the processing. You can withdraw your consent at any time if you have permitted us to process it.

To apply such request, please contact us via the REMIN spol. s r. o. communication channels. After the prescribed identification of the applicant, we will inform you of the processing of your application in accordance with the relevant legal requirements, i.e. within 30 days.

If you wish to contact us with a comment or complaint about the way how we processed your personal data, please contact us in person at Prague – Vinohrady, Slezská 949/32, 120 00, or via the data box “qrdw6qs”.

Your complaint will be forwarded to the responsible employee of the company REMIN spol. s r. o., who will manage your claim and work with you to resolve your complaint. If you still believe that your personal data has not been treated appropriately according to law, you can contact the Office for Personal Data Protection to file a complaint.